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Authors’ Instructions TEST

The following instructions apply to all paper types accepted by the IEEE CSR conference and its associated workshops: Regular research papers, Systematization of Knowledge (SoK) papers providing insights in conference’s or workshop’s areas, as well as industrial papers promoting contributions on technology development, innovations and implementations. Please, make sure that the guidelines are read carefully before your work is submitted.

The IEEE CSR conference (including workshops) proceedings will be published by the IEEE and will be included in IEEE Xplore.

All the submissions must be original work of sufficient depth and detail to be evaluated by expert reviewers in the field. Overlaps with previously published or simultaneously submitted papers, from any of the authors, should be clearly documented in the manuscript. All the submissions are expected to present the prior state-of-the-art in the field and clearly discuss the paper’s significant and novel contributions. This is imperative for regular research papers, and involves highlighting how the current contributions differ from and advance the state-of-the-art.

Manuscripts submitted to IEEE CSR conference and workshops must be formatted for US letter (8.5″ x 11″) size paper, in a two-column layout with columns no more than 9.5″ tall and 3.5″ wide, and margins no less than 0.75″ (top) x 1″ (bottom) x 0.625″ (left/right sides). The text must be in 10pt Times font or larger and 11pt minimum line spacing.

To ensure a consistent format for papers appearing in IEEE CSR conference proceedings, templates for both LaTeX and MS Word are provided. Authors are strongly encouraged to use the following templates (last update: Oct. 1, 2024):

which are improved versions of the standard IEEE conference proceedings templates (last update: Jun. 27, 2024). When working in Overleaf, the IEEEtran class version 1.8b template (last update: Aug. 26, 2015) in conference mode is available.

Authors’ numbering should be avoided, whereas authors’ affiliation in IEEE conferences is listed under their name, unlike IEEE transactions; do not add page numbering, header or footer. LaTeX users should have the following as the first line in the manuscript’s source file:

documentclass[10pt,conference]{IEEEtran}

All submissions must be in Portable Document Format (.pdf); compliance to the formatting guidelines is checked during the initial submission of a paper, but is enforced in the submission phase of the final manuscripts.

Please follow the steps below to prepare the camera-ready version of your accepted paper.

The subsequent steps need to be followed by all participants of IEEE CH conference and its associated workshops in order to complete the registration fees payment process. The registration fees will be charged in EUR and are summarised as follows (VAT included):

Participant Type and Membership Status

Before May 20, 2025

After May 20, 2025

Authors [a]
(full rate fees)

IEEE Members

595€

720€

IEEE Remote

480€

600€

Non-IEEE Members

690€

780€

Non-IEEE Students

1100€

1200€

Authors [b]
(reduced rate fees)

IEEE Students

675€

750€

Non-IEEE Students

825€

900€

Non-authors [c]
(attendees)

IEEE Members

540€

1000€

IEEE Students

420€

750€

Non-IEEE Members

600€

1200€

Non-IEEE Students

480€

900€

[a] At least one author per paper is required to register at full rate; non-refundable registration fees must be paid prior to uploading the camera-ready manuscript.
[b] The reduced rate student fees are applicable only when the paper, which the student has co-authored, has already been covered by a full rate registration.
[c] This includes non-authors only, i.e. attendees of IEEE CH conference and workshops with no paper (including the committee members, session chairs, etc.).

The fees for IEEE CH conference and workshops are the same. Overlength page charges of 100€ per page (max 2 extra pages) are applicable to camera-ready papers exceeding 6 pages and are added to the above fees. Registration of authors and attendees allows full access to all the sessions, workshops and proceedings, along with all event’s activities.

Please read also the conference Registration and Refund Policy.

No-Show Policy


In offering a paper for presentation at IEEE CSR, or accepting an invitation to present a paper, at least one of the authors must be present in-person during the event to deliver the paper. The conference management system allows any of the authors to be chosen as the presenter; this may be defined at any stage until the submission of the final camera-ready paper. In the event that circumstances unknown at the time of a paper’s submission preclude its presentation by the authors, the IEEE CSR program chairs should be notified well in advance, via email at info@ieee-csr.org, so as to examine the particular no-show case and make any proper arrangements.

In extraordinary cases, the program chairs could grant permission for a substitute presenter, arranged well in advance of the event, and who is qualified to both present the paper and answer any questions. Authors should be aware that failing to present their paper at the IEEE CSR conference (or workshop), will lead to the exclusion of the paper from IEEE Xplore.

The IEEE strongly discourages changes and withdrawals of papers once submitted and included in the conference program. In order to avoid the likelihood of this, authors are strongly encouraged to get all the necessary company or government approvals prior to submitting their papers to IEEE CSR. If under any circumstances it becomes necessary for an author to withdraw or change a paper, the IEEE policy dictates that the request to do this must come directly from the author and not from any third party. IEEE policy also states that, in such cases, the author will be held liable for all costs incurred.

Registration and Refund Policy


Authors of accepted papers

  • To be published in the conference proceedings and be eligible for publication in IEEE Xplore, at least one author of an accepted paper is required to register at full rate for the conference.
  • One registration allows the author to upload one paper for which he/she is an author.
  • The paper must be presented by an author of that paper at the conference unless the TPC Chairs grant permission in advance of the event for a substitute presenter who is qualified both to present and answer questions.
  • Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper.

Non-authors (attendees)

  • All refund/cancellation requests must be provided in writing and emailed to amministrazione@logos-ri.eu by June 10, 2025 for an 100% refund rate and by June 30, 2025 for an 50% refund rate. An administrative fee of 100€ will be charged for each refund. After June 30, 2025 no refund request will be processed.
  • All requests for registration transfers must be provided in writing and email to amministrazione@logos-ri.eu  by June 30, 2025. Registration rate difference will apply depending on the membership status of the new registration. All transfer requests received after June 30, 2025 will be charged an additional 100€.
  • All payments made via wire transfer and check must be received within the time defined for the corresponding fee. If not, the fee will be increased to the new rate related to the period. Outstanding payments will result into registration cancellation.

Vulnerability Disclosure Policy


In case where any kind of software vulnerability or design weakness is identified by a research paper in deployed systems, researchers are expected to act in a way that avoids gratuitous harm to affected users and, where possible, affirmatively protects those users. Disclosing the vulnerability to the vendors of the affected systems and other stakeholders will help protect end-users. It is typically assumed that a vulnerability disclosure window of 45–90 days prior publication is consistent with the authors’ ethical obligations; see e.g. ENISA’s good practice guide on this matter. The version of the paper submitted for review must discuss in detail all steps that the authors have taken or plan to take for addressing these vulnerabilities; however, consistent with the above timelines, the authors do not have to disclose vulnerabilities prior submission.

The IEEE CH conference fully complies with the IEEE policies and bylaws; please read the IEEE Terms and Conditions applicable to all IEEE events as well as the policies presented next. Should there be any questions, please contact the conference chairs at emanuele.bellini@ieee.org.

Plagiarism Policy


All submitted papers in IEEE CSR conference and workshops must be original and must not have been published previously in archived conference proceedings, magazines or journals. Related previous works of the authors must be cited and differences to the work included in the submitted manuscript must be clearly explained as per the IEEE Submission Policies. Manuscripts extending previously published work may be submitted to the conference provided that they include substantial additional new material. The re-use of images from published works is allowed if properly cited and the authors have obtained the rights to re-publish the images.

Concurrent submissions (i.e. the same paper being under review in more than one publication venues at the same time) are strictly forbidden. If an identical or substantially similar manuscript is found to be simultaneously under consideration at another publication venue, then the manuscript will be rejected at an early stage of the review process. All submissions at IEEE CSR conference are routinely checked for plagiarism using the IEEE CrossCheck Portal and potential cases will be inspected thoroughly by the PC chairs. Plagiarism of any form is unacceptable and will lead to a removal of the submission from the review process.

For more information, please see the IEEE Publication Services and Products Board Operations Manual.